
Adult Leadership and Volunteer Positions
Position
Scoutmaster
Troop Committee Chair
Chartered Organization Rep.
Treasurer
Assistant Scoutmasters
Advancement Chair
Camping Chair
Board of Review Coordinator
Court of Honor Coordinator
Eagle Coaches
Equipment Coordinator
Fundraising Co-Chairs
Legal Advisor
Merit Badge Coordinator
Merit Badge Counselors
New Member Coordinator
Parade/Ceremony Coordinator
Photographer
Publicity Coordinator
Recruiting - Webelos
Registrar
Scout Shop Runner
Scouting for Food Chair
Service Coordinator
Supernova Awards Mentor
Trip Coordinators
Adult Leader
Matt Janchar
Tricia Tilford
Brian Kickham
Tim Gavin
Ben Anderson
Len Brown
Alex Coisman
Thomas Crutchfield
Jeff Dodge
John Fitzgibbon
Joe Grocela
Eric Guardino
Doug Keene
Peter Shadday
Craig Tanny
Charles Tillen
Jim Steedle
[vacant]
[vacant]
[vacant]
Len Brown
Rich DeVito
Craig Tanny
[vacant]
Lori Glazier
Renae Shadday
Brian Kickham
[vacant]
Ben Anderson
Len Brown
Alex Coisman
Brenda DeVito
Tim Gavin
Nancy Glaeser
Joe Grocela
Eric Guardino
Matt Janchar
Jim Steedle
Mary Sullivan
Tricia Tilford
Charles Tillen
[vacant]
[vacant]
[vacant]
Cheryl Scaparrotta
[vacant]
Tricia Tilford
Jim Steedle
John Fitzgibbon
Lori Glazier
Eric Guardino
[vacant]
Difficulty level: Leadership positions = 5, Chair = 4, Coordinator = 3, Committee = 2, Helper = 1
ADULT LEADERSHIP (Not formal members of the troop committee but advises the troop committee)
Scoutmaster (level 5, year round)
-
Responsible for working directly with the Scouts to help them create the program for the troop
-
Trains youth leaders to run the troop by providing direction, coaching, and support
Assistant Scoutmaster (level 4, year round)
-
Assists the Scoutmaster in delivering the troop program
Chartered Organization Representative (level 4, school year)
-
Serves as the direct contact between the troop and the chartered organization (Rotary Club of Weston and Wayland)
-
Serves as the organization's contact with the district committee and the local council
-
Obtains signatures on the Charter Renewal application and the Journey to Excellence form and submits to council
Troop Committee Chair (level 5, school year)
-
Chairs troop committee meetings and oversees the work of the troop committee
-
Appoints and supervises the troop committee and troop leaders
-
Oversees calendar planning and troop communications
-
Replies to inquiries from prospective families, leads parent orientation
-
Verifies that adults have current training
-
Completes Journey to Excellence reporting and Rechartering each December
Treasurer (level 4, school year)
-
Handles troop funds, pays bills, maintains accounts
-
Submits the Unit Money-Earning application to council for fundraisers
-
Creates annual budget
-
Establishes and maintains the PayPal account and works with the Webmaster to incorporate it into the website.
-
Updates signatories on bank accounts
Legal Advisor (level 3, school year)
-
Ensures troop forms, policies, procedures and practices conform with the standards of the Boy Scouts of America and applicable laws and regulations.
-
Reviews code of conduct and ensures reporting procedures are in place
-
Ensures money earning activities are in conformity with BSA standards
-
Reviews contracts before signed
Advancement Chair (level 4, school year)
-
Responsible for electronic record keeping of advancement (rank advancement, merit badges, tent nights, service hours)
-
Submits internet advancement reports
-
Prepares awards for distribution at the Courts of Honor
-
Works with the Court of Honor Coordinator to ensure Scouts are recognized for their accomplishments
Camping Chair (level 4, school year)
-
Oversees trip coordinators
-
Ensures monthly adventure program is offered
Troop Committee Members-at-Large (level 3, school year)
-
Regularly attend troop committee meetings
-
Assists the troop committee as needed
ADULT VOLUNTEERS
Board of Review Coordinator (level 2, school year)
-
Organizes the troop boards of review to ensure enough adults will be in attendance to conduct them
Court of Honor Coordinator (level 2, school year)
-
Works with the Advancement Chair to support the troop with the needs for the Court of Honor including Scout awards, program printing and refreshments
Eagle Coach (level 3, project based)
-
A registered adult leader who will support a Scout through the Eagle Scout service project process
Eagle Courts of Honor (level 3, school year)
-
Coordinates the planning, invitations, refreshments, etc. for the Eagle Courts of Honor
Equipment Coordinator (level 3, school year)
-
Works with the youth Quartermaster and is responsible for the purchase, inventory, storage, and maintenance of troop equipment
-
Orders Class B gear
-
Keeps supply of Class B t-shirts and gives one to each new Scout
Fundraising Chair (level 4, winter)
-
Leads the annual pasta dinner
Merit Badge Coordinator (level 3, school year)
-
Coordinates internal and external merit badge opportunities
-
Fills vacancies in troop merit badge counselors
-
Publicizes a schedule of internal merit badge opportunities
-
Publicizes external merit badge opportunities
Merit Badge Counselor (level 2, school year)
-
Registers as a member of BSA and completes BSA online training
-
Serves as a teacher and mentor to Scouts working on a merit badge in the counselor's area of interest and expertise
New Member Coordinator (level 2, school year)
-
Tells new families about the benefits of Scouting
-
Replies to inquiries from prospective families
-
Provides orientation to new families
Parade/Ceremony Coordinator (level 1, November and May)
-
Coordinates the troop's participation in the Weston Veterans Day ceremony and Weston Memorial Day parade
Photographer (level 1, school year)
-
Regularly attends events, takes candid shots and loads them to the website
Publicity Coordinator (level 2, school year)
-
Submits articles and photo captions for publication in the Weston Town Crier
Recruiting - Webelos (level 3, school year)
-
Coordinates with the PLC to host Webelos Scouting Adventure day
-
Assigns den chiefs to the Cub Scout pack
-
Coordinates with the Cub Scout pack for Boy Scouts to assist at pack events
Registrar (level 2, school year)
-
Helps new families complete the youth application and other joining paperwork
-
Obtains signatures on BSA adult applications and submits to council
Scout Shop Runner (level 1, school year)
-
Coordinates with Advancement Chair to purchase merit badges and awards from the Scout Shop
Scouting for Food Chair (level 3, fall)
-
Organizes routes for the annual food drive
-
Sorts and distributes materials to the Scouts
-
Delivers food to the food bank
-
Reports results to the council
Service Coordinator (level 2, school year)
-
Serves as the point of contact for organizations desiring service from the Scouts including Weston Winter Festival
-
Communicates service opportunities to the Scouts
-
Enters service hours into the Journey to Excellence website
Supernova Awards Mentor (level 2, varies)
-
Guides boys in STEM activities toward earning the Dr. Bernard Harris Supernova Award and the Thomas Edison Supernova Award
Trip Coordinators (level 2, varies)
-
Makes reservations and organizes trips including sufficient transportation needs
Ideally the troop has 10 trip coordinators (one for each month of September - June)